The mission of the City Secretary's Office is to provide knowledgeable, efficient, and respectful service to the City Council, staff, and the community.
The City Secretary is one of the oldest public servant roles in local government. The position existed before Biblical times as "Keeper of the Archives." Then, before the communication tool of writing, the City Secretary was known as the "Remembrancer," because their memory served as the official public record. In present day, the City Secretary remains the "Keeper of the Archives," documenting and preserving the history of West U.
Duties & Responsibilities
The City Secretary is the steward for transparent open government and is responsible for:
- Preserving and maintaining the official records of the city
- Coordinating regular meetings of the City Council and calling special meetings upon request of the mayor, city manager, or two councilmembers
- Preparing Minutes of all meetings of the Council and files, publishes and codifies ordinances as required
- Conducting the city elections
- Coordinating boards and commission appointments
- Serving as Records Management Officer for the City
- Holding and maintaining the City Seal
- Recording all ordinances and resolutions approved and adopted by City Council
- Providing notice of City Council meetings
The City Secretary is the local filing authority for officials filing Texas Ethics Commission forms and reports including appointing a campaign treasurer, personal financial statements, conflicts of interest statements, and campaign finance reports.
In addition, the City Secretary is responsible for additional duties required by the City Council and/or the laws of the State of Texas.